We are looking for an organized File
Clerk to do file management and maintenance. You will organize
paperwork according to an efficient filing system and digitalize all important
documents. You will be expected to protect and update files as well as make
them easily accessible to your colleagues.
A file clerk must be organized and
possess a serious understanding of confidentiality and data protection. The
ideal candidate will be skilled in computers and detail-oriented.
The goal is to preserve the
company’s records and manage paperwork effectively.
Check incoming paperwork (correspondence, invoices
etc.) and make copies before distributing
Sort all papers alphabetically and according to
content, dates, significance etc.
Create or update records with new files and information
Store all paperwork in designated places securing the
Enter paperwork into an electronic system either by
data entry or by using optical scanners
Deal with all requests to access files and keep
logs of borrowed papers
Develop an efficient filing system to make updating and
retrieving files easier
Follow policies and confidentiality dictations to
safeguard data and information
Monitor inventory of files, paper clips etc. and report
Proven experience as file clerk
Knowledge of filing systems
Very good knowledge of MS Office and office equipment
such as photocopier, scanner etc.
Good command of English both oral and written
Dependable with a respect to confidentiality and policies
Excellent organizational skills
Great attention to detail
High school degree or equivalent
NOTE: Only shortlisted applicants would be contacted