We are looking for an experienced Senior administrative assistant to join our team. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings.
For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.
Ultimately, you should be able to support our senior managers and ensure our day-to-day office operations run smoothly.
Support senior managers and executives with daily clerical tasks
Plan meetings and take detailed minutes
Answer phone calls, provide information to callers or connect callers to appropriate people
Schedule appointments and update calendar
Make travel arrangements and reservations for senior managers
Compose and type regular correspondence, like invitations and informative material
Develop and maintain a filing system
Create spreadsheets and presentations
Provide statistical and budget reports
Greet and provide general support to visitors
Develop, implement and improve office policies and procedures
Proven work experience as a Senior administrative assistant or Executive administrative assistant
In-depth understanding of office management and daily operations
Hands on experience with MS Office
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills
High School degree; additional qualification as a personal assistant or secretary will be a plus